Cookies & Privacy Policy

By visiting our website, providing us with your Personal Data or by subscribing to the services, or entering into any contract with us, you expressly acknowledge that you have read and agreed to the terms of this Privacy Policy.

This Privacy Policy relates to Horus Music Limited (company number 05914312), and Horus Music Publishing (12573617) companies incorporated in England and Wales, with its registered office at The Old School, 346 Loughborough Road, Leicester, LE4, England.

This Privacy Policy relates to how we process data in relation to the digital distribution and publishing administration of music, the supply of products and services as described on our website. If you are an artist, label, artists representative, customer or visitor to our website, this Privacy Policy applies to you. As we distribute and publish music to platforms and PROs all over the world this means Personal Data you give us may be transferred or hosted outside your country of residence.

We take your privacy very seriously. Horus Music Limited, Horus Music Publishing and our subsidiaries and affiliates collect and process some Personal Data about you. Under the UK General Data Protection Regulations (UK GDPR, GDPR)) and Data Protection Act 2018 we are required to provide you with certain information about how and why we collect, hold and process and in some cases transfer your Personal Data. This policy outlines:

What data we collect.
Why and how we collect this data.
Your rights as an individual with regards to your data.
Who we share this data with.
How long we keep this data.
Our cookie policy.

THE PERSONAL DATA THAT WE COLLECT

The Personal Data that we collect may include your name, date of birth, address, email address, post/zip code, phone number, country, Skype username, IP Address, Time zone and social media usernames/profiles. We collect this Personal Data from you when signing up to using our service and/or by entering this data on your MyClientZone profile. We also collect some of this data when joining our mailing list so we can keep you up to date with any news or updates to our services. We also collect Personal Data from third party partners such as Convera and PayPal. We always ensure that we have a lawful basis for processing any Personal Data we collect. In this case, the lawful basis for processing this data is; to carry out our contractual obligations in order to distribute your audio and/or video releases or pay you any due royalties, as a legal requirement or by getting your expressed consent to collect this Personal Data.

If you contact us on www.horusmusic.global the data entered will be sent to a CRM system on Bitrix 24 and/or to Microsoft Office Forms.

HOW WE USE YOUR PERSONAL DATA

We are committed to using your Personal Data responsibly and lawfully. We use your Personal Data to:

process any orders and/or releases you submit to us quickly and efficiently;
transfer your releases (together with any personal information contained in the metadata and accompanying materials) to various platforms and PROs around the world;
collect subscription fees from you;
provide you with a report on sales and usage;
to administer our site and internal operations;
pay you any due royalties, process payments and issue self-billing invoices;
ensure we deal with any queries you may have in an efficient and timely manner; and
send you; any updates on our services, information you have shown interest in or new services we have added.

As with most websites when you access our web pages certain information will be recorded by us, such as your IP address, browser type and information about web pages you have visited (see Cookies section below, for further information). This information is processed to work out how much use of the website is made by different users.

Marketing
We like to keep you up to date with our news and activities. We may do this by sending you information by email, social media, post, telephone call or text message. In order to do this we operate a database that contains your Personal Data.

We currently only use email and social media for marketing.

We use MailerLite for our mailing list management which does track who opens emails and who clicks on what links within the emails we send out.

All marketing is done in-house and no third party companies are used to reach out to clients or potential clients.
We use Facebook Ads and Google Ads to market (but do not share any personal details with them).

When doing marketing campaigns (trying to get promotion for clients) we share release data and sometimes Personal Data such as name and email addresses.

If you would like to unsubscribe from any mailing list you have previously opted into then you can select the ‘unsubscribe’ option at the bottom or top of any newsletter we send. Alternatively, you can also contact us to remove you from any mailing list.

Job Applicants

If you should apply for a job with Horus we will need to ask you for certain Personal Data and use it to assess your suitability for employment. You do not have to provide us with all Personal Data we request but if you do not it may affect your job application if you decide not to. Any Personal Data you provide us with as part of your job application will only be used for the purpose of progressing your application, or to fulfil legal requirements. We will not share any of the information you provide during the recruitment process with any third party for marketing purposes.

We may need to use the services of a recruitment agency from time to time, in particular, for temporary staff and senior staff. In this instance the recruitment agency will transfer personal details to us.

If you are unsuccessful, the Personal Data you have provided us with will be held for 6 months. If you are successful the Privacy Policy for Staff will detail how we deal with your Personal Data

Transfers of Personal Data Outside of the EEA

We may pass Personal Data to other organisations within or outside of the EEA who are contracted to provide services to us where the transfer is necessary for the provision of those services. Some of these countries may not have the same level of data protection as the UK. Whenever we transfer your Personal Data outside of the EEA, our procedure for dealing with this is to ensure a similar degree of protection is afforded to it by ensuring one of the following safeguards are implemented:

checking whether the particular country to which Personal Data is being transferred to has been ‘deemed to provided an adequate level of protection’ for Personal Data by the European Commission;
by putting contracts in place to ensure the 3rd party is aware of its responsibilities under the General Data Protection Regulations;
transferring Personal Data to the United States to an entity if they are part of the Privacy Shield which requires them to provide similar protection to Personal Data shared between Europe and the US.

Security of Personal Data

We take technical and administrative steps to protect all of the Personal Data we hold. Only authorised employees and contractors have access to your Personal Data. Although we do our best to protect your Personal Data no system on the internet is 100% safe.

We take appropriate administrative, technical, physical measures and more to safeguard your Personal Data against, theft, loss, unauthorised access and misuse.

YOUR PERSONAL DATA RIGHTS

Right to Rectification: If you believe any of your data we have is incorrect or out of date then please contact us to request this data is changed. You have the right to request us to rectify inaccurate information held abut you without undue delay.
Right to Access: If you would like a copy of the data we hold on you then please contact us. We will require two forms of identification in order to process this request. If we do hold information about you we will give you a description of it, tell you why we are holding it, tell you who it could be disclosed to and let you have a copy of the information in intelligible form. This request can be made free of charge, in writing to the Data Protection Officer, details of which are below.
Right to Object: If you would like to object to us processing your data or would like us to delete your data, and we don’t have a lawful reason to retain it, you can make a request for us to stop processing and/or delete this data by contacting us.
Right to Confirmation: If you would like to obtain from us confirmation whether or not Personal Data concerning you is being processed by us you can contact us at the email address below.
Right to Erasure (right to be forgotten): You have the right to have the personal data we hold about you erased without undue delay, however if the processing is necessary for us to perform our service this may be difficult. If you would like to consider having your Personal Data erased please contact us on the email address below.
Right to Data Portability: You are entitled to receive from us a copy of the Personal Data we hold concerning you in a machine readable format.
Right to Withdraw Consent: where consent forms are the basis for processing, you have the right to withdraw your consent to the processing at any time.

In all cases above you can reach out to us at legal@horusmusic.co.uk or by using the “Contact Us” form on your MyClientZone Profile to make any of these requests.

Your Responsibilities

GDPR requires that Personal Data is accurate. It is essential that you let us know if your contact details change. If we do not have the correct contact details, we cannot take responsibility for its accuracy.

WHO WE SHARE YOUR DATA WITH

We may need to share some Personal Data, which you provide to us, with a third party in order to process any releases or payments due to you and to assist us with our business operations. Third Party companies such as Tik Tok, Spotify, Facebook, etc or any mobile service operator will have their own Privacy Policies. Horus Music and Horus Music Publishing do not accept any liability for any of these polices or their terms which you are responsible for reviewing to determine if you accept them. We may pass Personal Data to third parties in the following circumstances:

your Personal Data may need to be shared internally, for example, in order to deal with a query you may have, or in order to process a release;
all metadata you provide to us (and accompany Materials such as Bio, photographs, videos etc) may be sent to any and all store partners in order for us to distribute your release(s), within the terms of our contract;
we may need to share details with third-party partners such as Convera, PayPal and Xero in order to process releases, payments, royalties and invoices. This is to enable us to carry out our contractual obligations;
we use a third party provider to assist us with transmission of your releases (together with metadata and accompanying materials bio, photographs etc) to various platforms around the world.
we use WordPress for our website;
we use PayPal and Stripe who deal with any purchases you make;
we use Convera (formerly Western Union) and PayPal for making royalty payments to clients;
to suppliers (such as IT Service providers) who process information on our behalf;
to independent suppliers who are under a contractual obligation to assist us with our business operations;
analytics and search engine providers that assist us in improvement and optimisation of our website;
we use Google ads and Meta ads;
if required by our internal auditors;
we may also need to share your details with third parties to issue and resolve legal notices or exercise or defend out legal rights or have rights recognised;
to protect you, or 3^rd parties from illegal acts, fraud, abuse or breach of contract;
where a platform has informed us there may artificial streaming suspected and they wish to contact you; and
where an infringement claim is made by a third party and that third party wishes to contact you.

We do not sell your data to any third party companies under any circumstances.

Where we do share your Personal Data with a third party we ensure any transfer outside of the EU is in accordance with GDPR.

HOW LONG WILL WE KEEP YOUR PERSONAL DATA?

Your Personal Data will be retained by us for the duration that your MyClientZone profile is open and may be retained for a period after this time in order to carry out our contractual obligations or in accordance with any applicable legal requirements. This may include retaining data necessary; to meet our tax reporting requirements, to enable us to carry out our contractual obligations or for identifying, issuing and resolving any legal requirements.

Name and Address of the Controller

The Controller is Horus Music Limited and Horus Music Publishing, we determine the purposes and means of processing of the Personal Data. Horus Global has its registered office at The Old School, 346 Loughorough Road, Leicester, LE4 5PJ, United Kingdom.
Phone (0)116-2530203
Email: legal@horusmusic.co.uk
Website: www.horusmusic.global

Name and Address of the Data Protection Officer

The Data Protection officer is Nick Dunn.
You may contact our Data Protection Officer with any enquiries relating to Data Protection. Please use the following email address legal@horusmusic.co.uk

Name and Address of the Lead Supervisory Authority

The lead supervisory authority overseeing is the Information Commissioner’s office, Wycliffe House, Water Lane, Cheshire, SK95AF, United Kingdom, Phone +44 (0) 3031231113.

Representation for data subjects in the European Union

We value your privacy and your rights as a data subject and have therefore appointed Prighter as our European Privacy Representative and your point of contact.

Prighter gives you an easy way to exercise your privacy-related rights (e.g. requests to access or erase personal data). If you want to contact us via our representative Prighter or make use of your data subject rights, please visit: https://prighter.com/q/17748512208

INFORMATION ABOUT OUR USE OF COOKIES

We use cookies and other related technologies to store information on or read information about your browser or device. Cookies are text files that are stored in a computer system via an Internet browser. Many internet sites and browsers use cookies. Often cookies will contain a cookie ID, this is a unique identifier of the cookie and allows internet sites, such as ours to recognise and identify this code when you visit the site.

Most browsers accept cookies by default. You can delete or reject cookies, however, this may have adverse effects on certain features on our website or systems.

For further information about cookies and how to delete and reject them please visit www.aboutcookies.org.

Web Beacons

Webpages or HTML emails may contain an electronic file called a web beacon. Horus Music and Horus Music Publishing do not use web beacons on the Horus Music website but we do use web beacons in our marketing emails. When we send out marketing emails, we use mailerlite which automatically place single pixel gifs, also known as web beacons, in every email sent by us. These are tiny graphic files that contain unique identifiers that enable us and to recognize when you may have opened an email or clicked certain links. These technologies record your email address, IP address, date, and time associated with each open and click for a campaign. We use this data to create reports for us about how an email campaign performed and what actions you may have taken.

Traffic Data

We keep a record of traffic data which is logged automatically by the server. This includes IP addresses, and the website address.

We use the following type of cookies:

Cookie Name	Purpose of Cookie	Persistent or Session Cookie
_dd_s	Cookie used by our partners at BeatBread during the artist advance application process to group all events generated from a unique user session across multiple pages. It contains the current session ID, whether the session is excluded due to sampling, and the expiration date of the session. The cookie is extended for an extra 15 minutes every time the user interacts with the website, up to the maximum user session duration (4 hours).	Session
Cookieyes-consent	CookieYes sets this cookie to remember users’ consent preferences so that their preferences are respected on their subsequent visits to this site. It does not collect or store any personal data	Persistent
_fbp	This cookie is set by Facebook to display advertisements when either on Facebook or on a digital platform powered by Facebook advertising, after visiting the website.	Persistent
YSC	YSC cookie is set by YouTube and is used to track the views of embedded videos on YouTube pages.	Session
VISITOR_INFO1_LIVE	A cookie set by YouTube to measure bandwidth that determines whether the user gets the new or old player interface.	Persistent
_ga	The _ga cookie, installed by Google Analytics, calculates visitor, session and campaign data and also keeps track of site usage for the site’s analytics report. The cookie stores information anonymously and assigns a randomly generated number to recognize unique visitors.	Persistent
_gid	Installed by Google Analytics, _gid cookie stores information on how visitors use a website, while also creating an analytics report of the website’s performance. Some of the data that are collected include the number of visitors, their source, and the pages they visit anonymously.	Persistent
CONSENT	YouTube sets this cookie via embedded YouTube-videos and registers anonymous statistical data.	Persistent
BITRIX_SM_kernel	Bitrix is our CRM system, we use cookies within our contact forms which are powered by Bitrix	Persistent
BITRIX_SM_kernel_0	Bitrix is our CRM system, we use cookies within our contact forms which are powered by Bitrix	Persistent

—